MTD 242-595A User Manual download pdf (Page 51)

An item/vendor record should also exist for this item with the vendor on this

purchase order. Item/vendor records are entered using the Item

Maintenance program in Primary File Administration. When an item/vendor

record exists for this item and vendor, the vendor information is displayed in

the line detail window as you enter the line information.

If no item/vendor record exists for this item with this vendor, the information

for the primary vendor of this item at this location is displayed. If no

item/vendor record exists, and no primary vendor exists for this item, this

information is not displayed and must be entered manually.

Once the item code has been entered, the item description is displayed and

the cursor moves to the next field. If a value is held for the cost in the

item/vendor record for this item, that cost is displayed in the Cost field. This

information is also displayed on the appropriate line of the scrolling line list.

As you are entering items in the scrolling line list, some items that are

established on your system have special considerations that must be taken

into consideration when you enter them in the line detail window. The table

shown earlier in the “Scrolling Line List” section lists some special types of

items that you may enter and the special considerations you must make for

them. Refer to your Primary File Administration manual for more information

about the different types of items that can be established on your system.

Vendor Item Code

The vendor item code is displayed upon entry of an item code, as long as one

has been entered in the item/vendor record for this item and vendor using

the Item Maintenance program. If the vendor item code is not displayed,

enter up to 20 characters for the item code used by the vendor for this item.

Additionally, the screen you are using may allow you to enter the item to

purchase via the vendor item code instead of the item code. When this is the

case, the item code is displayed when you enter the vendor item code.

If you are unsure of a vendor item code to enter, and the Item code field is

disabled on the screen, press <Prompt> (PF2) and perform an item lookup.

This lookup is based on the item codes that are established on your system.

However, when you choose one from the selection list, the vendor item code

is also retrieved and displayed in the Vendor item code field.

If item cost breaks and/or cost group breaks are associated with the item

entered, this is indicated just underneath the Vendor item cd field after you

enter the purchase order quantity of the item. “ICB” displays when the item

has associated item cost breaks. Item cost breaks are established in the

item/vendor record using the Item Maintenance program in Primary File

Administration.

“CGB” displays when the item has associated cost group breaks with this

vendor. Cost group breaks are established using the Vendor Maintenance

program.

ECS Pro Page 43

Chapter 2: Purchase Order Entry

Purchase Orders for Cooperative Vendors

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MTD 242-595A User Manual Page 51

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