MTD 242-595A User Manual download pdf (Page 123)

Choose As stored in permanent PO to import the items and their

quantities just as they are held in the selected permanent purchase order. To

order the inventory order quantity held in the item records for each item on

the permanent purchase order, choose Use item's order quantity. Select

Order up to item's maximum quantity to order the quantity of each item

necessary to meet the maximum quantity held in the item record for each

item on the permanent purchase order. The following formula is used to

determine the quantity needed to meet the maximum quantity:

[ Maximum Quantity - Quantity Available ]

Important: Quantity Available is determined by the PO Import

Quantity preference set using the Vendor Order Processing

Preferences program. Set the quantity available equal to:

· Total quantity available

· Quantity on hand + Quantity on PO

· Quantity available

· Quantity on hand

Refer to the System Preferences Guide for more information.

The resulting quantity is then rounded up to the quantity required to fill the

package quantity for the item.

It is possible that the quantities imported for the items on the selected

permanent purchase order are quantities of zero (0) since the quantities

stored for the items in the permanent purchase order are zero. When this is

the case, you may want to go through the items you have imported, entering

the quantities for those items to include in the current purchase order,

leaving a quantity of zero (0) for each item you don't want to order. You can

then use the Delete Line feature to delete only those lines with a quantity of

zero. Refer to Chapter 2: Purchase Order Entry for more information on the

Delete Line feature.

Purchase order lines with a quantity of zero (0) cannot be

updated.

After choosing a quantity option, the items on the selected permanent

purchase order are imported into the purchase order you are currently

building, unless you are building a central purchase order. The quantities are

imported for these items as indicated by your choice in the Quantity Option

Selection window. The cursor returns to the Purchase Order Lines screen,

positioned on the last line imported.

ECS Pro Page 115

Chapter 3: Purchase Order Features

Utilities Features

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MTD 242-595A User Manual Page 123