MTD 242-595A User Manual download pdf (Page 18)

Procedure for Building a Purchase

Order

Building a purchase order requires entry of information in three different

areas:

•

Header section--Consists of information pertinent to the purchase order

as a whole, and applies to all lines on the purchase order. This includes

information such as the purchase order type, purchase order number,

and vendor information.

•

Lines section--Consists of information about each line entered on the

purchase order, such as the line number, item, quantity, and cost.

•

Totals section--Consists of information about the total amount of the

purchase order, such as the tax amount, purchase order amount, and

estimated freight amount. It allows you to complete the purchase order

and update the information in the records.

A different screen represents each of these areas. You can move freely

between the three screens as you build each purchase order. It is not

necessary to complete all entries on a screen before accepting it and

displaying the next one, and you may return to the previous screen at any

time to view information.

The normal progression for creating a purchase order is as follows:

•

Enter and accept the header information

•

Enter all items to be ordered and accept them

•

Enter and accept the totals information

Throughout this procedure, many functions, inquiries, and utilities are

available. These features include ways to move around in the lines of a

purchase order, ways to inquire about an item to determine how much to

order, ways to inquire whether product line or cost group total targets are

being met, and more.

Purchase Order Header

When you access the Purchase Order Entry program, the Purchase Order

Header screen is displayed. This screen is divided into two portions: the

pre-header portion at the top of the screen and the main header portion.

ECS Pro Page 10

Chapter 2: Purchase Order Entry

Procedure for Building a Purchase Order

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MTD 242-595A User Manual Page 18