MTD 242-595A User Manual download pdf (Page 157)

Importing From a Buy

Buys are optional software. Your company must have

purchased this optional software in order to use this feature.

Buys are lists of items that are offered at reduced prices to customers,

generally contractors, who want to order materials in bulk for the purpose of

lowering purchasing costs. They are created using the Buy Maintenance

program in the Price Management module. Every time you create a buy, you

must also create a purchase order specifically for it, entering the reduced

prices your vendor will sell the items to you. This allows you to sell the items

at low prices to your customers, and still achieve the same gross profit as

when selling these items at their standard retail price. Refer to the Price

Management manual for details about entering and maintaining buys on your

system.

Use the Import From Buy feature in Purchase Order Entry to import an

existing buy into the current purchase order, for placing a special order with

the vendor for the items on the buy. This feature is only accessible from the

Purchase Order Lines screen.

To import a buy, select Import from a buy from the Utilities pull-down menu

on the Purchase Order Lines screen. The Buy Selection window opens listing

the name of every buy that has been created using the Buy Maintenance

program. Select the buy to import from those displayed.

When you select a buy, the Line Number Range window opens displaying the

name of the buy you chose. It also displays the default line number range

beginning with line 1 and ending with the maximum line number in the buy.

You can accept the default line number range or enter a different range of

lines to import from the buy if you do not want to import all the items. The

line numbers you enter must correspond to existing lines on the buy, and the

ending line number of the range must be the same as or greater than the

beginning line number.

Copy from a PO

Use this feature to copy lines from an existing purchase order into a new

purchase order. This feature is similar to the Copy Order/Quote feature in

Transaction Entry. This feature is useful when you want to repeatedly order

the same items but change the quantity ordered each time.

ECS Pro Page 149

Chapter 3: Purchase Order Features

Transaction Selection Inquiries

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MTD 242-595A User Manual Page 157