MTD 242-595A User Manual download pdf (Page 220)

Buyer Code and Buyer Name

Enter your buyer code or the code of the buyer responsible for the purchase

orders being created in the Buyer code field. This must be an existing code

up to 10 characters previously established on your system using the Buyer

Maintenance program in Primary File Administration. The corresponding

buyer name is displayed. If you are unsure of the buyer code to enter, press

<Prompt> (PF2) to open the Buyer Selection window and choose one from

those listed.

Print Option

The print option allows you to choose whether to print, update or save the

purchase orders being created.

Choose Print and update the purchase orders to update your records

with the information on the purchase orders and print a hard copy of each

one. Depending on the types of orders the purchase orders are being

created from, the Special Order Printer Entry and/or the Drop Ship Printer

Entry window opens when you accept this window. Refer to the next section

“Printer Entry” for more information.

To update the information on the purchase orders in your records, without

printing a hard copy, select Update the purchase orders without

printing. The purchase orders are created, the information is updated in the

appropriate records, and the cursor returns to the Vendor Order Processing

Main Menu. However, the purchase orders are not printed. If you choose not

to print the purchase orders now, you can print them later using the Reprint

Current Purchase Order feature of the Purchase Order Entry program.

Select Save the purchase orders without updating if you don't want to

update your records with the information from the purchase orders, but you

do want to save this information. The purchase order information is saved on

your system, and the cursor returns to the Vendor Order Processing Main

Menu. This option allows you to use the Purchase Order Entry program to

add to the purchase order later, or edit the existing information.

Printer Entry

If you choose to print the purchase orders created using the order to

purchase order interface, you must indicate the printers each copy should be

printed on. Several different copies can be established to print for each

purchase order type using the PO Copy Type Preferences program. In

addition, a specific printer can be indicated as the default printer on which

each copy type is to print using the PO Printer by Session Preferences

program. The Create Purchase Orders from Orders program allows you to

temporarily change the printer to use for one or more of these copies for the

current purchase orders only. Refer to Chapter 12 for information and

instructions on the PO Copy Type Preferences program. The PO Printer by

Session Preferences program is discussed in your System Manager's Guide.

ECS Pro Page 212

Chapter 5: Creating Purchase Orders from Orders

Purchase Order Creation

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MTD 242-595A User Manual Page 220

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